PRIVACY CONSENT NOTIFICATION
IN CONNECTION WITH PROFESSIONAL SERVICES
Audit ,
Accounting, and Income Tax Services
Types of Information We Collect
Kiel & Company collects certain personal
information about you, but only when that information is provided
by you or is obtained by us with your authorization. We use that
information to prepare your personal income tax returns and to provide
various tax and financial planning services to you at your request.
Example of sources from which we collect information include:
• Interviews
and phone calls with you
• Letters or e-mails from you
• Tax return or
financial planning organizers
• Financial history questionnaires
Parties to Whom We Disclose
Information
Kiel & Company, as a general
rule, does not disclose personal information about our clients or
former clients to anyone. By signing the attached consent, we will
disclose personal information about you to your designated financial
planning advisor only with your express authorization. However, to
the extent permitted by law and any applicable state code of Professional
Conduct, certain nonpublic information about you may be disclosed
in the following situations:
• To comply with a validly
issued and enforceable subpoena or summons.
• In the
course of a review of our firm's practices under the authorization
of a state or national licensing board, or as necessary
to properly respond to an inquiry or compliant from such a licensing board
or organization.
• In the event of a prospective purchase,
sale, or merger, provided that we take appropriate precautions
(for example, through a written confidentiality agreement)
so the prospective purchaser or merger partner does not disclose
information obtained in the course of the review.
• As
a part of any actual or threatened legal proceedings or
alternative dispute resolution proceedings either initiated by or against
us, provided we disclose only the information necessary
to file, pursue, or defined against the lawsuit and take reasonable precautions
to ensure that the information disclosed does not become
a matter of public record.
• To provide information to affiliates
of the firm and nonaffiliated third parties who perform
services or functions for us in conjunction with our services to you,
but only if we have a contractual agreement with the other
party that prohibits them from disclosing or using the information
other than for the purposes for which it was disclosed.
(Examples of such disclosures include using an outside service bureau
to process tax returns or engaging a records-retention agency to
store prior year records.)
Use of Personal Information
We use the information
collected under this Policy to perform services within the scope
of our engagement. We also use it to enable us to provide you through
various channels with information that we believe will be of interest
to you. This includes such matters as:
• new services we
provide,
• conferences and other professional development
courses we hold,
• notice of changes in the law or
accounting practices that may be of interest to you, and
• other
professional or business developments.
If you do not wish to receive
such information, you may opt out by sending an email to bkiel@ftmi.ca or
by advising your Audit and Accounting contact and we will discontinue
sending you information other than in regard to your account.
Confidentiality
and Security of Personal Information
Except as otherwise described
in this notice, we restrict access to nonpublic personal information
about you to employees of our firm and other parties who must use
that information to provide services to you. Their right to further
disclose and use the information is limited by the policies of
our firm, applicable law, our Code of Professional Conduct, and nondisclosure\
agreements where appropriate. We also maintain physical, electronic,
and procedural safeguards in compliance with applicable laws and
regulations to guard your personal information from unauthorized
access, alteration, or premature destruction.
